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The City of Clarksville is committed to conducting its affairs with high ethical standards and in compliance with the law.

If you see a City official or City employee engaging in any activity you consider to be illegal, improper, wasteful, or fraudulent, please report this activity using either method listed below:


CALL the Fraud and Audit HOTLINE at 
(931)648-6166 or
 
 

What we investigate:

  • Illegal acts affecting City of Clarksville government, such as fraud, theft, and conflicts of interest
  • Abuse of City equipment or property
  • Misuse of City property, programs, or work time for personal gain
  • Gross misconduct of City officials or employees resulting in significant financial effects
  • Consistent, wasteful conduct by City officials or employees with financial implications
  • Kickbacks or bribes to City employees or officials

What we do NOT investigate:

  • Improper activities by private citizens or private businesses
  • Allegations or complaints without sufficient factual basis
  • For emergency situations please call 911
 
All HOTLINE and ONLINE reports are managed by the City’s Internal Audit Department and will be investigated by that department. Depending on the nature of the issue, the report may be referred to another City department.

Fraud and Audit FAQs

How does the HOTLINE work?

  • Calls to the Fraud and Audit Hotline are handled through voice recorded instructions followed by 3 minutes of recording time for callers to report their concerns. See the FAQs below for more specific instructions on what information to include.

What information should I include?

  • Specific and relevant information.
  • The City Department involved
  • First and last names of any individuals involved in the incident
  • If possible, contact information for the individuals involved
  • The location where improper activity took place
  • Documentation or other evidence, if available

What happens after I state my concern?

  • The Internal Audit department will gather sufficient information to determine the appropriate action needed. Depending on the nature of the issue, the report may be referred to another City department. Each report is unique and is investigated to the fullest extent possible with the information provided.

What happens after I state my concern?

  • The Internal Audit department will gather sufficient information to determine the appropriate action needed. Depending on the nature of the issue, the report may be referred to another City department. Each report is unique and is investigated to the fullest extent possible with the information provided.

Will I hear back from the City regarding my concern

  • Matters communicated to the Internal Audit Department are typically kept confidential to the extent possible. See FAQ below for more information on confidentiality. There may be some situations where you will receive a follow up communication from the Internal Audit Department or another department, if it is appropriate for the type of allegation. For the majority of reports, you will not hear back from us; however, you can be assured that we will investigate each report to the fullest extent possible.

Am I required to provide my contact information?

  • No. You are not required to provide your contact information. However, providing your contact information will help facilitate a thorough investigation of the allegation since we can contact you for more detailed information, if needed.

Will my identity be kept confidential if I identify myself?

  • The information you provide is considered confidential under TCA 9-3-406(a). Your confidentiality is not guaranteed, however, if the City has a separate legal obligation to cooperate in a subsequent legal proceeding related to your allegation. Again, if you do not wish to identify yourself, you are not required to provide contact information. Providing your information, however, may help facilitate the investigation.

What if I am retaliated against for stating my concern?

  • Tennessee State law prohibits any retaliation against whistleblowers. If an employee or citizen feels that they are the subject of retaliation for reporting wrongdoing, they should contact the City Human Resources Department or the Internal Audit Department.

What types of concerns should be reported?

  • You should report any activity by a City official or City employee that you consider to be illegal, improper, wasteful, or fraudulent. For clarity, see the definitions of fraud, waste, and abuse below.
  • Fraud – An intentional deception that violates a law or the public trust for personal benefit or the benefit of others
  • Waste – Behavior involving the extravagant, careless, or needless use of government funds, property, and/or personnel
  • Abuse – Behavior involving the use of government funds or property that a prudent person would not consider reasonable and necessary business practice given the facts and circumstances

 

Last updated: 1/25/2019 1:24:51 PM